The BEST Appointment Confirmation Email
It's personal
While Google calendar (or whatever calendar program you are using, including your CRM tool) will inevitably remind you of upcoming events, we have found that people still very much appreciate a quick personal reminder, especially if the meeting is offsite or not recurring weekly. With over 40 Virtual Assistants confirming 100+ client appointments every day, we have perfected the confirmation. Please feel free to use ours!
(By the way, by utilizing a technology like Boomerang, our clients’ clients are often unaware that we are sending the reminder from across the globe.) We have the capability of sending this (or any) email during our business hours, and have it arrive into the recipient’s inbox during their business hours. This way, our clients’ clients don’t think you are a slave driver and working your assistant at 3am!
Email Subject: Jennifer Rodriguez – Appointment Reminder
Email Body:
Hi Martin,
This is a courtesy email to remind you of your meeting with Jennifer Rodriguez tomorrow, June 2nd at 11am EST. The two of you will be meeting at the Starbucks on 76th and Lexington, Southeast corner. It is accessible via the 4, 5 and 6 trains.
Jennifer’s cell phone number, just in case, is (917) 441-8977. Could you please email me your cell phone # so that Jennifer can have it with her, too?
If you have any questions, please feel free to contact me; I would love to be of assistance.
Have a great meeting!
Best wishes,
Janice Hendren
Administrative Assistant to Jennifer Rodriguez
Janice@chubakaproductions.com
(646) 661 – 9826
www.chubakaproductions.com
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Submission by Alyssa